Kentucky Association of Counties

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The Kentucky Association of Counties

Frequently Asked Questions

Q: How do I add or delete a vehicle/building/equipment to my policy?

Q: I've just purchased or leased a vehicle/building/equipment. The lender would like to be added as a loss payee or additional insured. What do I do?

Q: We are considering building/renovating our office. What steps do we need to take to make sure our contractors have adequate liability insurance?

Q: What is Builders Risk Coverage? Does our policy provide Builders Risk coverage for the construction of our new building?

Q: Should we report a special event to KACo prior to the date of the event or are we automatically covered?

Q: We have recently hired a new employee. Do we need to report this new hire to KACo prior to the new employee operating a vehicle?

Q: Our building has a boiler that is required to be inspected annually. How does your policy handle this requirement?

Q: We are going on an out of state business trip. Will the KACo policy cover our rental car?

 

 

Q: How do I add or delete a vehicle/building/equipment to my policy?

A: A vehicle/building/equipment can be easily added to or deleted from the policy by sending a completed policy change form  to our office by email or fax to 502-234-5055 or 502-875-8240. No charge will be made for any changes to the policy unless the value of the addition/deletion is in excess of $100,000 in value.

 

Q: I've just purchased or leased a vehicle/building/equipment. The lender would like to be added as a loss payee or additional insured. What do I do?

A: Your agent will be able to provide you with a certificate of insurance to satisfy this request.  If you need our assistance in relaying to your agent, please feel free to contact us direct at 1-800-264-5226 or by email.

 

Q: We are considering building/renovating our office. What steps do we need to take to make sure our contractors have adequate liability insurance?

A: A number of factors go into selecting a contractor, one of which should be the ability of the contractor to provide insurance for the project. You should obtain a certificate of insurance naming you as an additional insured on the policy of the contractor. See the Contractors page under the Best Practices portion of this website for further information. Please call to go over any questions you may have concerning this issue. 

 

Q: What is Builders Risk Coverage? Does our policy provide Builders Risk coverage for the construction of our new building?

A: A Builders Risk policy provides property coverage for the construction of a new building. Coverage is included for loss to the building, foundation, materials, equipment, supplies and temporary structures within 1000 feet of the construction site. The policy also provides for Business Income, including Extra Expense losses that may also occur. Your policy provides automatic coverage for Builders Risk projects up to $1,000,000 in value. If the project is going to be in excess of the limit provided, you will be billed for the full amount of the project. A Builders Risk application  should be completed and faxed into KACo prior to the date of construction (no matter what the value is). It is important to note that renovations, improvements, alterations, repairs or additions to an existing location are not eligible for Builders Risk Coverage. To address this exposure, the policy provides coverage for up to $1,000,000 for Newly Acquired/Constructed Property. However, you should immediately report any such construction plans to KACo in order to properly insure the project. If the project exceeds $1,000,000 in value, billing will be immediate. If under $1,000,000, billing will be made upon completion of the project.

 

Q: Should we report a special event to KACo prior to the date of the event or are we automatically covered?

A: Many types of special events sponsored by our members, such as County Fairs, VFD Fundraisers, County Cultural Celebrations, 4H Events, and many, many others occur each month in the State. The policy is designed to automatically respond to most of these special events. However, special events involving racing or other motorized competitions (i.e. tractor pulls, mud runs, demolition derbies) are not covered. Also, special events that are held on property owned by you, but are being sponsored by another group, are not covered by the policy. To address these uncovered exposures, KACo has formed partnerships with "specialty" insurance markets to enable you, or the other group, to purchase the necessary coverage if available. You should obtain a certificate of insurance and hold harmless agreement from any groups wishing to utilize your facility for a special event. Check out this document for additional information on special events. Please contact your KACo marketing representative to discuss any concerns you may have about any upcoming special events.

 

Q: We have recently hired a new employee. Do we need to report this new hire to KACo prior to the new employee operating a vehicle?

A: The policy does not place any limitations on who is allowed to drive a vehicle on behalf of any of our members. If you give permission to an employee to operate an auto, coverage will apply. We do ask that, before anyone is permitted to operate a vehicle, the employee/volunteer has received proper training to operate the vehicle, you obtain a copy of a valid license and obtain a motor vehicle report for that driver. You should keep a copy of all training, the MVR, and license for each employee on file. See the "Best Practices" for some additional ideas on auto loss prevention.

 

Q: Our building has a boiler that is required to be inspected annually. How does your policy handle this requirement?

A: As part of our value-added service, the KALF policy pays for the inspection of your boiler. However, you will be responsible for any filing fees imposed by the State of Kentucky, typically $15-$20 per filing. Call 1-800-333-4677 to arrange for an inspection.

 

Q: We are going on an out of state business trip. Will the KACo policy cover our rental car?

A: If the Declarations page (see the front of the policy) indicates coverage for Hired and Non-owned auto, then coverage would apply in one of the following manners:

If primary: The policy would respond as first dollar coverage for Auto Liability and Physical Damage.

If excess: The policy would respond, but only after the limits of personal insurance for the driver had been exhausted.

Coverage applies to a Hired or Non-owned auto used for work related duties only in the United States, the territories and possessions of the United States, Puerto Rico, and Canada. Coverage would not apply in Mexico.

Kentucky Association of Counties
400 Englewood Drive Frankfort, KY 40601
Phone: (502) 223-7667 Toll Free: (800) 264-KACo (5226) Fax: (502) 223-1502
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