Services
County Champion
SPOTLIGHT
Fire Coordinator, Warren County Fiscal Court
Position Title:
Fire Coordinator
Agency / Organization:
Warren County Fiscal Court
County:
Warren
Closing date:
8/14/2024
Description:
DEPARTMENT: FIRE SERVICES
REPORTS TO: COUNTY JUDGE/EXECUTIVE
GENERAL DESCRIPTION OF JOB:
The purpose of the job is to effectively plan, organize and assist the volunteer fire chiefs in the provision of fire services in Warren County. This new position will plan, organize and implement systemwide programs within the fire services, including major organizational policies, reporting program progress to executive-level administration through reports and meetings. This position also provides day to day supervision and oversight to the other full-time positions within Warren County Fire Services
ESSENTIAL TASKS
The tasks listed below are those that represent the majority of the time spent working in this class. The Judge Executive may assign additional tasks related to the type of work of the class as necessary.
Initial Anticipated Focus Areas: Develops capital budgets for Warren County Fire Services, including station and apparatus replacement, capital equipment and future service delivery needs.
Develops short- and long-range fire system goals and plans in conjunction with the volunteer fire chiefs.
Assists the Volunteer Fire Chiefs with their department level budgets, equipment needs and other administrative needs.
Ensures that the County Fire Services are in compliance with applicable federal, state and local laws and regulations and standards of safety.
Prepares and administers the fire services budget; ensures effective and efficient use of budgeted funds, personnel, materials, facilities and time.
Provides training, coordination, technical assistance, advice and motivation to the fire departments in Warren County.
Assists the volunteer fire chiefs to ensure the appropriate testing and maintenance of critical equipment per NFPA standards, such as breathing apparatus, hose, ladders and maintains county level records of such testing and maintenance.
Assists, administers and implements a central database for fire facilities, apparatus, planning needs, ISO regulations, etc. and requirements as required by law.
Manages the completion of workload, response and staffing level statistical reports for the fire services, including assisting in the reporting required information to the KY State Fire Commission.
Other Additional Duties:
Oversees department personnel matters, including developing position descriptions, hiring, evaluations, promotions, discipline, assignments, of department employees with assistance from Warren County Human Resources (when hired).
Works with the County Attorney on fire service legal matters and to ensure appropriate regulations are being followed.
Researches grant-funded programs and initiates preparation of grant applications and processes for purchases of fire equipment. Maintains all appropriate grant documentation.
Coordinates activities with other County departments, divisions, public safety, EMS, law enforcement, municipal fire departments, state agencies or other agencies and organizations as appropriate.
Coordinates and implements a fire code enforcement program, plans review process and fire inspection program for appropriate occupancies within the county through the Fire Marshal (when hired).
Monitors all Homeland Security alerts and other emergency calls; provides assistance as requested.
Serves as part of the Emergency Operations Center staff as the direct contact and representation for all county fire departments.
Attends and participates in public functions to promote the fire services, fire prevention and establish and maintain favorable public relations.
Receives and responds to public and news media inquiries, concerns, complaints and requests for assistance regarding areas of his/her responsibility.
Performs general administrative / clerical work as required, including but not limited to preparing reports and correspondence, copying and filing documents, entering and retrieving computer data, attending and conducting meetings, etc.
When requested, attends County Fiscal Court, Planning Commission, Public Safety, Department Head and other applicable meetings.
Attends required training courses and seminars. Attends conferences and other meetings to remain knowledgeable of modern fire service methods and administration.
Assists the Volunteer Fire Chiefs in planning, scheduling and managing joint company level or city/county training.
Responds to significant fire and other emergency scenes to provide incident support and resources.
Acts as incident commander when necessary or at the request of the initial incident commander.
Acts as lead contact and liaison over county training facility (if or when constructed), facility management, grounds upkeep, maintenance schedules and scheduling appointments for building use. Inspects and ensures proper maintenance over the training facility.
ADDITIONAL JOB FUNCTIONS:
Performs other related duties as required.
SKILLS AND ABILITIES:
INVOLVEMENT WITH DATA, PEOPLE AND THINGS
DATA INVOLVEMENT: Requires synthesizing or integrating analysis of data or information to discover facts or develop knowledge or interpretations; changes policies, procedures or methodologies based on new facts, knowledge or interpretations.
PEOPLE INVOLVEMENT: Requires negotiating, exchanging ideas, information and opinions with others to formulate policy and programs or arrive jointly at decisions, conclusions or solutions.
INVOLVEMENT WITH THINGS: Requires interpreting policy and establishing methods and procedures for acquiring, installing, testing, operating, or repairing complex machinery or equipment that requires extended training and experience, such as fire engines and other emergency response vehicles, fire suppression / rescue equipment, etc., or the application of custom or commercial administrative or other complex software or systems; responsible for public acquisitions and construction projects, including preparing specifications for contracts for goods and services.
REASONING REQUIREMENTS: Requires performing work involving the application of principles of logical thinking or scientific, medical or legal practice to diagnose or define problems, collect data and solve abstract problems with widespread unit or organizational impact.
MATHEMATICAL REQUIREMENTS: Requires using mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements, logarithmic or geometric construction. Knowledge of modern budget techniques and practices. May use algebraic solutions of equations and inequalities; descriptive statistics; deductive geometry, plan and solid, and rectangular coordinate; mathematical classifications or schemes.
LANGUAGE REQUIREMENTS: Requires reading technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format; speaking compound sentences using normal grammar and word form.
COGNITIVE REQUIREMENTS: Requires doing professional-level work requiring the application of principles and practices in a wide range of administrative, technical or managerial methods in the solution of administrative or technical problems; or the coordination of entry-level managerial work; requires general understanding of operating policies and procedures and the ability to apply these to complex administrative problems; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.
VOCATIONAL/EDUCATIONAL AND EXPERIENCE PREPARATION
VOCATIONAL/EDUCATIONAL PREPARATION: Requires high school diploma or GED equivalent supplemented by formal training, special courses or self-education that is equivalent to satisfactory completion of one year of college education or specialized advanced training in fire science or a closely related field. Associate’s degree in Fire Science is preferred.
SPECIAL CERTIFICATIONS AND LICENSES: Must possess KY Firefighter II certification, Fire Instructor II certification, Fire Officer Level II qualification, Medical First Responder certification and other certifications as deemed necessary by County officials. Must possess a valid KY driver’s license with appropriate endorsements or the ability to obtain one within 6 months of hire.
EXPERIENCE REQUIREMENTS: Requires a minimum of 10 years of experience in the fire service with at least 5 years of experience as a supervisor/manager.
AMERICANS WITH DISABILITIES ACT REQUIREMENTS
PHYSICAL AND DEXTERITY REQUIREMENTS: Requires medium-to-heavy work that involves walking, standing, climbing, balancing, stooping, lifting, pushing, pulling or raising objects and involves exerting between 20 and 50 pounds of force on a recurring basis and 50 to 100 pounds of force on an occasional basis.
ENVIRONMENTAL HAZARDS: The job risks exposure to fire hazards, extreme heat and/or cold, wet or humid conditions, extreme noise levels, vibration, fumes and/or noxious odors, airborne particles, traffic, moving machinery, electrical shock, heights, disease/pathogens, toxic/caustic chemicals, explosives.
SENSORY REQUIREMENTS: The job requires normal visual acuity, depth perception and field of vision; hearing and speaking abilities; texture, color and odor perception.
JUDGMENTS AND DECISIONS
JUDGMENTS AND DECISIONS: Decision-making is almost the entire focus of the job, affecting most segments of the organization and the general public; works in a highly dynamic environment; responsible for establishing goals, objectives and policies.
ADA COMPLIANCE: Warren County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
SALARY: $75,000/year
DISCLAIMER: This job description is not an employment agreement or contract. The County has the exclusive right to alter this job description at any time without notice.
REPORTS TO: COUNTY JUDGE/EXECUTIVE
GENERAL DESCRIPTION OF JOB:
The purpose of the job is to effectively plan, organize and assist the volunteer fire chiefs in the provision of fire services in Warren County. This new position will plan, organize and implement systemwide programs within the fire services, including major organizational policies, reporting program progress to executive-level administration through reports and meetings. This position also provides day to day supervision and oversight to the other full-time positions within Warren County Fire Services
ESSENTIAL TASKS
The tasks listed below are those that represent the majority of the time spent working in this class. The Judge Executive may assign additional tasks related to the type of work of the class as necessary.
Initial Anticipated Focus Areas: Develops capital budgets for Warren County Fire Services, including station and apparatus replacement, capital equipment and future service delivery needs.
Develops short- and long-range fire system goals and plans in conjunction with the volunteer fire chiefs.
Assists the Volunteer Fire Chiefs with their department level budgets, equipment needs and other administrative needs.
Ensures that the County Fire Services are in compliance with applicable federal, state and local laws and regulations and standards of safety.
Prepares and administers the fire services budget; ensures effective and efficient use of budgeted funds, personnel, materials, facilities and time.
Provides training, coordination, technical assistance, advice and motivation to the fire departments in Warren County.
Assists the volunteer fire chiefs to ensure the appropriate testing and maintenance of critical equipment per NFPA standards, such as breathing apparatus, hose, ladders and maintains county level records of such testing and maintenance.
Assists, administers and implements a central database for fire facilities, apparatus, planning needs, ISO regulations, etc. and requirements as required by law.
Manages the completion of workload, response and staffing level statistical reports for the fire services, including assisting in the reporting required information to the KY State Fire Commission.
Other Additional Duties:
Oversees department personnel matters, including developing position descriptions, hiring, evaluations, promotions, discipline, assignments, of department employees with assistance from Warren County Human Resources (when hired).
Works with the County Attorney on fire service legal matters and to ensure appropriate regulations are being followed.
Researches grant-funded programs and initiates preparation of grant applications and processes for purchases of fire equipment. Maintains all appropriate grant documentation.
Coordinates activities with other County departments, divisions, public safety, EMS, law enforcement, municipal fire departments, state agencies or other agencies and organizations as appropriate.
Coordinates and implements a fire code enforcement program, plans review process and fire inspection program for appropriate occupancies within the county through the Fire Marshal (when hired).
Monitors all Homeland Security alerts and other emergency calls; provides assistance as requested.
Serves as part of the Emergency Operations Center staff as the direct contact and representation for all county fire departments.
Attends and participates in public functions to promote the fire services, fire prevention and establish and maintain favorable public relations.
Receives and responds to public and news media inquiries, concerns, complaints and requests for assistance regarding areas of his/her responsibility.
Performs general administrative / clerical work as required, including but not limited to preparing reports and correspondence, copying and filing documents, entering and retrieving computer data, attending and conducting meetings, etc.
When requested, attends County Fiscal Court, Planning Commission, Public Safety, Department Head and other applicable meetings.
Attends required training courses and seminars. Attends conferences and other meetings to remain knowledgeable of modern fire service methods and administration.
Assists the Volunteer Fire Chiefs in planning, scheduling and managing joint company level or city/county training.
Responds to significant fire and other emergency scenes to provide incident support and resources.
Acts as incident commander when necessary or at the request of the initial incident commander.
Acts as lead contact and liaison over county training facility (if or when constructed), facility management, grounds upkeep, maintenance schedules and scheduling appointments for building use. Inspects and ensures proper maintenance over the training facility.
ADDITIONAL JOB FUNCTIONS:
Performs other related duties as required.
SKILLS AND ABILITIES:
- Effective grant writing
- Experience with coordination and administration of volunteers
- Excellent written and verbal communications skills
- Ability to navigate difficult conversations
- Strong active listening and persuasive skills
- Ability to influence and collaborate multiple agencies.
- Communicate with responsible transparency.
- Establish relationships through efficient communication.
- Ability to be assertive while being respectful.
- Able to work with co-workers, volunteers, outside agencies and vendors in a professional manner
- Proven ability to work in a cooperative manner with volunteer members and boards
- Interacts with the public in a courteous, helpful and professional manner
- Proven ability in administration and supervision desired
- Ability to conduct continuing education and training sessions
- Maintains the confidentiality of information acquired during service as a county employee
INVOLVEMENT WITH DATA, PEOPLE AND THINGS
DATA INVOLVEMENT: Requires synthesizing or integrating analysis of data or information to discover facts or develop knowledge or interpretations; changes policies, procedures or methodologies based on new facts, knowledge or interpretations.
PEOPLE INVOLVEMENT: Requires negotiating, exchanging ideas, information and opinions with others to formulate policy and programs or arrive jointly at decisions, conclusions or solutions.
INVOLVEMENT WITH THINGS: Requires interpreting policy and establishing methods and procedures for acquiring, installing, testing, operating, or repairing complex machinery or equipment that requires extended training and experience, such as fire engines and other emergency response vehicles, fire suppression / rescue equipment, etc., or the application of custom or commercial administrative or other complex software or systems; responsible for public acquisitions and construction projects, including preparing specifications for contracts for goods and services.
REASONING REQUIREMENTS: Requires performing work involving the application of principles of logical thinking or scientific, medical or legal practice to diagnose or define problems, collect data and solve abstract problems with widespread unit or organizational impact.
MATHEMATICAL REQUIREMENTS: Requires using mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements, logarithmic or geometric construction. Knowledge of modern budget techniques and practices. May use algebraic solutions of equations and inequalities; descriptive statistics; deductive geometry, plan and solid, and rectangular coordinate; mathematical classifications or schemes.
LANGUAGE REQUIREMENTS: Requires reading technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format; speaking compound sentences using normal grammar and word form.
COGNITIVE REQUIREMENTS: Requires doing professional-level work requiring the application of principles and practices in a wide range of administrative, technical or managerial methods in the solution of administrative or technical problems; or the coordination of entry-level managerial work; requires general understanding of operating policies and procedures and the ability to apply these to complex administrative problems; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.
VOCATIONAL/EDUCATIONAL AND EXPERIENCE PREPARATION
VOCATIONAL/EDUCATIONAL PREPARATION: Requires high school diploma or GED equivalent supplemented by formal training, special courses or self-education that is equivalent to satisfactory completion of one year of college education or specialized advanced training in fire science or a closely related field. Associate’s degree in Fire Science is preferred.
SPECIAL CERTIFICATIONS AND LICENSES: Must possess KY Firefighter II certification, Fire Instructor II certification, Fire Officer Level II qualification, Medical First Responder certification and other certifications as deemed necessary by County officials. Must possess a valid KY driver’s license with appropriate endorsements or the ability to obtain one within 6 months of hire.
EXPERIENCE REQUIREMENTS: Requires a minimum of 10 years of experience in the fire service with at least 5 years of experience as a supervisor/manager.
AMERICANS WITH DISABILITIES ACT REQUIREMENTS
PHYSICAL AND DEXTERITY REQUIREMENTS: Requires medium-to-heavy work that involves walking, standing, climbing, balancing, stooping, lifting, pushing, pulling or raising objects and involves exerting between 20 and 50 pounds of force on a recurring basis and 50 to 100 pounds of force on an occasional basis.
ENVIRONMENTAL HAZARDS: The job risks exposure to fire hazards, extreme heat and/or cold, wet or humid conditions, extreme noise levels, vibration, fumes and/or noxious odors, airborne particles, traffic, moving machinery, electrical shock, heights, disease/pathogens, toxic/caustic chemicals, explosives.
SENSORY REQUIREMENTS: The job requires normal visual acuity, depth perception and field of vision; hearing and speaking abilities; texture, color and odor perception.
JUDGMENTS AND DECISIONS
JUDGMENTS AND DECISIONS: Decision-making is almost the entire focus of the job, affecting most segments of the organization and the general public; works in a highly dynamic environment; responsible for establishing goals, objectives and policies.
ADA COMPLIANCE: Warren County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
SALARY: $75,000/year
DISCLAIMER: This job description is not an employment agreement or contract. The County has the exclusive right to alter this job description at any time without notice.
Contact:
Lacy Hughes,
lacy.hughes@ky.gov
